Senior Accounts Payable/Payroll Manager w/Office Management Responsibilities
Jeannette, PA
Full Time
Administration
Senior Manager/Supervisor
We are seeking a highly skilled and experienced Senior Accounts Payable (AP) / Payroll Manager to oversee the full-cycle AP and payroll functions. This role will also include key office management responsibilities, ensuring the smooth and efficient operations of our office. The ideal candidate will have a strong background in AP, payroll management, and general office administration, with excellent organizational, leadership and problem solving abilities.
Key Responsibilities:
Accounts Payable (AP) Management:
Key Responsibilities:
Accounts Payable (AP) Management:
- Oversee the full AP cycle, including invoice processing, vendor payments, and reconciliations
- Ensure accurate and timely payment of all vendor invoices and employee expenses.
- Maintain strong relationships with vendors and resolve any discrepancies or issues.
- Develop and implement AP policies and procedures to improve efficiency and accuracy.
- Monitor and reconcile the AP sub-ledger to the general ledger on a monthly basis.
- Supervise and process payroll for all employees, ensuring compliance with local, state, and federal regulations.
- Handle payroll audits, tax filings, and year-end reporting.
- Maintain payroll records and ensure confidentiality of sensitive information.
- Address and resolve payroll issues, discrepancies, and employee inquiries.
- Implement and maintain payroll policies and procedures.
- Oversee office administrative functions, ensuring the smooth day-to-day operations of the office.
- Manage office budgets, supplies, and equipment procurement.
- Coordinate office maintenance & repairs.
- Organize office events, meetings, and travel arrangements.
- Ensure compliance with health, safety, and security protocols.
- Act as the point of contact for office-related issues, ensuring they are addressed promptly.
- 5+ years of experience in accounts payable and payroll management.
- Solid understanding of accounting principles, payroll regulations, and best practices.
- Proficiency with payroll and accounting software systems (QuickBooks).
- Strong analytical and problem-solving skills.
- Excellent organizational, time-management, and multitasking abilities.
- Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.
- High attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Certified Payroll Professional (CPP) or related certification.
- Experience with office management or facilities coordination.
- Experience in a small-to-mid size organization.
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
- Job Type: Full-time
- Pay: $40,000-50,000 Annual
- Benefits After Probation Period:
- 100% Employer Paid Health insurance
- Paid Vacation
- Paid Sick Days
- Schedule: Monday to Friday, 8:00am - 4:30pm
- Experience: 5+ Years experience.
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